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PRIVACY POLICY

Farm

Contact details

Agricultural Universities Council UK

Chair: Professor Stefan Kepinski, University of Leeds

For all data-related and administrative enquiries please contact:

Agricultural Universities Council UK

c/o Centre for Effective Innovation in Agriculture

Royal Agricultural University

Stroud Road

Cirencester, GL7 6JS

What information we collect

When you submit a contact enquiry, we collect your name, email address and any message you submit.

For applications to the events/activities of the AUC and Future Agricultural Researchers Series (PhD Conference, Summer School), we collect your name, email, uploaded documents, title, hosting university/institution, stage of study and home postcode as per the data form. If accepted onto the activities there may be additional Terms and Conditions and data (e.g. emergency contact) that are requested.

What we do with your information

When you submit the Contact form, we receive notification of your enquiry and use the details you have provided to respond to you.

Your enquiry and contact details are stored on the web platform’s messaging inbox and a copy is sent via email to the data controller of the Centre for Effective Innovation in Agriculture (CEIA, see address details above) to action/respond to you. This may involve sending your enquiry to the Chair of AUC-UK listed above or other member of the CEIA if most appropriate to help you with your enquiry.

For applications, we store your data and documents on the web platform's message inbox as well as a copy on the secure Royal Agricultural University's internal file store assigned to CEIA staff supporting AUC. Applications and data are shared with the shortlisting panel for competitive applications, which are made up of AUC member representatives. Data is used for the purposes of shortlisting and offering places, as well as post-event communications for evaluation, and reporting to funders. No data will be given to third parties, or anyone not directly involved with the event/activity data is being submitted for.

How we store your information

Your information will be stored on the web platform’s message service for 5 years unless removed sooner during regular deleting of records that have either been resolved or are no longer required. This deletion review will occur every 12 months at the latest.

Your enquiry and data that are forwarded to email recipients for action will be stored on secure university email servers held in the UK. These email services have a regular archiving process every 6 months.

 

All further correspondence between you and the responder will also be stored unless no longer required and is deleted.

For applications, your data is stored on the web platform data management system, and a copy is held on the Royal Agricultural University's secure file system accessible to CEIA and AUC Secretariat. A copy will be sent to the shortlisting panel for application decision processes. All copies will be deleted from external systems once the activity and reporting has completed, and within latest 24 months post-event. Event/activity funders will receive a report with summarised (non-personal) data on applicants for the purposes of understanding the demographic reach and impact of the funding used. Funders may request contact information for attendees for the purposes of blog/news communications or reporting, and permission will be sought in advance from individuals. 

Your data protection rights

The UK GDPR provides the following rights for individuals:

  1. The right to be informed

  2. The right of access

  3. The right to rectification

  4. The right to erasure

  5. The right to restrict processing

  6. The right to data portability

  7. The right to object

  8. Rights in relation to automated decision making and profiling

 

Further information on your rights can be accessed at the Information Commissioners Office (ICO).

https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ (link accessed 26/01/2022)

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at the contact address above.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Last updated: 11th June 2024

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